NEW TECHNICAL developments are making it easier for tank cleaning facilities to become paperless operations with software programs that can track a variety of procedures, according to information presented at the National Tank Truck Carriers Cleaning and Environmental Council Seminar April 2-3 in New Orleans, Louisiana.
Among those presenting some of the latest innovations were Xavier Olivo and John Stamey, both of TMT Software Co, and Fred Payne of the University of Kentucky.
Today, tank cleaning facilities typically use paper for documentation, which means a lot of repetitive entries are required, as well as customer contact via telephone and e-mail, said Olivo.
He pointed out that programs can develop templates for standard washes, eliminate the need to bar code wash tasks, and will assign equipment to wash bays.
With a paperless system, it is possible to instantly track the number and types of tank washes that are conducted. The data can include a list that identifies tank trailers being washed and hazmat implications, as well as products that have been hauled. The program is automated for the wash queue, technician's time clock, and each wash's time stamp.
Touch screens make it easy for personnel in the cleaning bays to enter and access information. Personnel also can take digital photographs and enter them into the records, for example to show damage present when the trailer is brought in for service.
Managers have access to the data, which they can evaluate for reports, pricing strategy, and cost analysis. The program also has the capability for customers to enter, set up reservations, and check the cleaning progress of their tank trailers, as well as check previous wash services.
After the job is complete, tank wash managers can review the status and create invoices, if appropriate. Cleaning certificates can be printed when jobs are finished and can include graphics or logs, legal disclaimers, and a detailed list of all washout procedures.
Stamey pointed out that if a cleaning facility has a shop, supervisors can use the program tailored for its operation. They can review finished wash lists for the jobs slated for repairs. When the transaction is approved and closed, a shop invoice is automatically created. All of the tank wash management software has the capability to interface with company accounting systems.
At the University of Kentucky, Payne said a three-year study underway includes evaluation of wireless electronic systems that can be adapted for use by milk transporters and will include data taken from tank cleaning procedures. The program also can be used to track tank trailers by satellite. The project was prompted by security concerns expressed by milk processors who are seeking ways to track the product's transportation.
The system will be able to read temperatures inside the tank as it is being cleaned and determine that seals are properly affixed after jobs are complete.
Equipment attached to the outside of the tank trailers will interact with electronic seals to automatically secure all openings, including domelids and cabinet doors. The system will monitor locks to ensure they remain secure and alert drivers if there is a breach.
To enter, review, and access data, milk truck drivers will be issued user identifications and pin codes that will be entered into hand-held devices equipped with bar code readers. Access also requires a bar-coded identification card. Should a driver be unable to enter the system to unlock the seals, backups are available.
The data will include tractor serial numbers or VIN and information on tank trailers. A bar code will be affixed to the side of each tank. A bar code also will identify storage tanks at farms. During pickup, drivers can enter farm tank temperatures and other loading information, as well as record comments.